Managing Availability

Managing availability keeps roster planning realistic by showing when staff can generally work and when they cannot.

Before you start

• Open Wageloch and sign in with manager access.
• Click the Calendar icon in the top-right corner.
• Use Pending Requests for new submissions and Unavailability for approved entries.

Approve or decline pending availability

1. In Pending Requests, find the relevant availability request.
2. Tick the checkbox next to the request.
3. Click Approve or Decline.
4. If declining, enter a reason so the staff member understands what to update.
5. Click Done to save.

When approved, the entry moves to the availability/unavailability list and is used during roster planning.

Edit a pending availability request

1. In Pending Requests, click the staff member name to open the request.
2. Edit the date range, day settings, or time windows.
3. Click Save to apply the changes.

Use this when a request is close to correct and only needs small adjustments.

Create availability on behalf of staff

1. Open the Unavailability tab.
2. Click Create.
3. Select the staff member.
4. Set the date range.
5. Choose the repeat pattern (for example weekly or fortnightly).
6. Configure each day as available, unavailable, or time-limited.
7. Click Save.

This is useful when onboarding new staff or when managers need to enter agreed availability directly.

Edit approved availability

1. Open Unavailability.
2. Locate the staff member and the matching date range.
3. Open the entry and update the required fields.
4. Click Done to save changes.

Update approved entries whenever a regular pattern changes so upcoming rosters stay accurate.

Delete approved availability

1. Open Unavailability.
2. Tick the checkbox next to the entry you want to remove.
3. Click Delete.
4. Click Done to confirm and save.

Delete an entry when it is no longer valid and should not influence future roster decisions.