Central Payroll

Central Payroll is a setup for businesses that operate multiple sites but process payroll from one location. One site — the central payroll site — holds the payroll connection and controls when timesheet data is exported. Sub-sites manage their own rostering and timesheets, then submit to the central site when they are ready. Payroll is only processed once the central payroll operator confirms and exports.

How it works

The central payroll site acts as the hub. Payroll configuration lives here exclusively — this includes the payroll connection, integration settings, payroll mappings, and staff imports. Sub-sites cannot access or configure these settings.

Sub-sites operate independently for rostering, time and attendance, and timesheet management. When a pay period is complete, the sub-site manager finalises their timesheets and submits them. Submission makes the timesheets available to the central payroll site — it does not trigger payroll processing.

The central payroll operator then reviews the submitted data across all sites and exports when ready. The export is the point at which hours reach the payroll integration or Wageloch Payroll.

Sub-site workflow

Sub-site managers follow the standard timesheet process through to submission.

1. Review and finalise each day's timesheets.
2. Complete department-level checks where applicable.
3. Open Pre-Submit and confirm totals.
4. Select Submit.

For day-level finalisation, Pre-Submit steps, and submission, see Completing timesheets.

Central payroll workflow

At the central payroll site, you can see submitted timesheets from all sites. From here, review calculations and export when ready.

Review calculations

Before exporting, use View Timesheet Calculations to verify hours across sites.

1. Select View Calculations (near Export Timesheets).
2. Select the store.
3. Select the pay period.
4. Select an employee to review finalised hours and award breakdown.

For full calculation review steps, see Advanced timesheets.

Export timesheets

Once you have confirmed each site's submitted timesheets are correct:

1. Select the relevant pay period.
2. Select Export Timesheets.
3. Confirm the export.

What sub-sites cannot access

When a site operates under Central Payroll, the following are only available from the central payroll site:

• Payroll connection and integration configuration
• Payroll mappings
• Staff import from payroll

If these options are absent or read-only at a sub-site, contact your central payroll administrator.